Predictika · Conference registration quotes

An AI sales agent's conference registration quote, checked before it goes out

An AI sales agent prepares a registration quote for a company sending a group to the Gartner IT Symposium/Xpo 2026 or the Gartner Data & Analytics Summit 2027: the rate, the public-sector price, the complimentary registrations a group earns and the conditions that go with them. Before it goes out, the agent sends it to Predictika, which checks it against a declarative model of the published registration prices and group rules and returns a verdict, every reason and the figures it computed.

Scope: Registration quotes for Gartner IT Symposium/Xpo 2026 and Data & Analytics Summit 2027: standard, early-bird and public-sector price, group rate discount, and the stated total. See everything this validator covers

This validator models group registration quotes as published on the two Gartner conference registration pages (read October 5, 2026), not just the scenarios shown below.

  • Prices per registration — IT Symposium/Xpo 2026 (Orlando, October 19–22, 2026): standard $8,200 and public-sector $6,125. Data & Analytics Summit 2027 (Orlando, March 8–10, 2027): early-bird $4,475, standard $4,925 and public-sector $4,175. The early-bird price is published only for the Summit.
  • Group Rate Discount — complimentary registrations earned by paid ones. Symposium: 1 for 4 paid, 2 for 8, 3 for 12, 4 for 16. Summit: 1 for 3 paid, 2 for 5, 3 for 7, 4 for 10. At most four complimentary registrations per organization.
  • Checks — the public-sector price needs proof of public-sector status and cannot be applied retroactively; complimentary registrations need employees of the same organization, all paid registrations paid in full first, and no other group offer (the discount is voided by them); the stated total must equal paid registrations times the published price; using conference tickets as part payment, which Gartner clients may do through a representative, goes to a person.

Any registration quote for these two conferences that touches these rules is in scope — not only the scenarios pictured here. Not covered: Gartner research subscriptions and advisory contracts (their pricing is not public), other Gartner conferences, add-ons, taxes, cancellation terms, the date the early-bird price ends (the page does not state one) and any negotiated discount.

The AI sales agentBuilds the conference registration quote from the conversation and says it is ready.
Predictika validatorChecks every rule at once and returns the verdict, each finding, and the computed figures.

7 scenarios in 3 groups · each group runs from the agent’s first attempt to the outcome · click one to switch

What the agent proposes

The AI sales agent says

Illustrative agent statement. The validator receives the structured request below.

Proposing agent: AI sales agent (scripted)

Before sending, the agent must call Recorded run

Predictika validator


      

        
        
        
      

      
Waiting for the call.

      
    

  

  
  

    
Where rules-based CPQ gets it wrong
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Our assessment of what a typical rules-based CPQ (product rules, price rules and validation rules, as in Salesforce CPQ) does with the same cases. It is a judgment about effort and reliability, not a claim that nothing can be built.

    
What the validator caughtTypical rules-based CPQPredictika
Complimentary seats that follow a tier tableOnly with care
The tiers differ by conference (every 4 paid at the Symposium, 3 at the Summit), so each table needs its own rule and a claimed number has to be compared with it.		The complimentary registrations earned are computed from the paid ones for the chosen conference and compared with what the quote claims.
A rate that exists for one conference onlyOnly with care
The early-bird price is listed for the Summit but not the Symposium, so a rate list shared across events lets a rep pick one that does not exist.		Choosing the early-bird rate for the Symposium is a blocking finding.
Conditions about the buyer and the order of eventsOnly with workarounds
Same organization, paid in full first, and no other group offer are facts about the customer and the sequence of payment, which are usually left to the rep or a reviewer.		Each condition is checked whenever complimentary registrations are on the quote.
A price that needs proof and cannot be backdatedOnly with care
Eligibility and timing are conditions on the customer and on the order date, so they are often a manual check.		Public-sector price without proof, or applied after registering, are blocking findings.
Every problem returned in one answerOnly with workarounds
Rules tend to fire as the quote is saved or a step is completed, so a rep often fixes one error and meets the next.		All findings come back together, whatever order the choices arrived in.

  

  

    
What this validator catches: findings from its test cases
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Every rule is checked on every call, in any order the choices arrive; one problem never hides another. Blocking findings stop the quote; approval findings need a person to sign off; everything else is computed.

    
1The early-bird price is published for the Data and Analytics Summit; the IT Symposium/Xpo registration page lists only the standard and public-sector prices.
2The public-sector price needs proof of public-sector status, and none is on the quote.
3The public-sector price cannot be applied retroactively to registrations already made.
4The quote has 0 paid registration(s); at least 1 is needed.
5The quote claims 1 complimentary registration(s); 2 paid registration(s) earn 0.
6The quote claims 2 complimentary registration(s); 3 paid registration(s) earn 1.
7The quote claims 3 complimentary registration(s); 5 paid registration(s) earn 2.
8The quote claims 4 complimentary registration(s); 9 paid registration(s) earn 3.
9The quote claims 5 complimentary registration(s); 14 paid registration(s) earn 4.
10The quote claims 1 complimentary registration(s); 3 paid registration(s) earn 0.
11The quote claims 2 complimentary registration(s); 7 paid registration(s) earn 1.
12The quote claims 4 complimentary registration(s); 15 paid registration(s) earn 3.
13Complimentary group registrations need all registrants to be employees of the same organization.
14All paid registrations must be paid in full before the complimentary registrations can be used.
15The Group Rate Discount is voided by all other group offers and promotions, and another group offer is on the quote.
16The quote states a total of $20,000; the published prices give $24,625.
17The quote states a total of $34,475; the published prices give $24,625.
18Gartner clients may use conference tickets as partial payment, which is arranged through a Gartner representative; a person should confirm it.
19The quote claims 2 complimentary registration(s); 2 paid registration(s) earn 0.

  

  

    
Scenarios and results
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The recorded result of the validator for each scenario on this page: the request the AI agent sent, the verdict, and every finding, in the order they appear above.

    
1. Symposium group: Symposium group at an early-bird price, with one complimentary registration too many

    
The agent's request. Please quote registration for the Gartner IT Symposium/Xpo 2026 (Orlando, October 19-22, 2026) at the early-bird price: 8 paid registrations plus 3 complimentary group registrations. The registrants are employees of the same organization. The quote states a total of $65,600. It is ready to send.

    
Verdict: Blocked.

    
    
      
  • No early-bird price for this conference. The early-bird price is published for the Data and Analytics Summit; the IT Symposium/Xpo registration page lists only the standard and public-sector prices.
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  • More complimentary registrations than earned. The quote claims 3 complimentary registration(s); 8 paid registration(s) earn 2.
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2. Symposium group: The agent resubmits after fixing the errors

    
The agent's request. Please quote registration for the Gartner IT Symposium/Xpo 2026 (Orlando, October 19-22, 2026) at the standard price: 8 paid registrations plus 2 complimentary group registrations. The registrants are employees of the same organization. The quote states a total of $65,600. It is ready to send.

    
Verdict: Allowed.

    
    
      
  • Quote summary. 8 paid and 2 complimentary registration(s), 10 in all, at $8,200 each; total of $65,600 at published prices (a group of this size earns 2 complimentary).
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3. Public-sector group at the Summit: Public-sector group of mixed organizations with no proof and a total at the standard price

    
The agent's request. Please quote registration for the Gartner Data & Analytics Summit 2027 (Orlando, March 8-10, 2027) at the public-sector price: 7 paid registrations plus 3 complimentary group registrations. The customer is a public-sector organization. The registrants are employees of several organizations. The quote states a total of $34,475. It is ready to send.

    
Verdict: Blocked.

    
    
      
  • Public-sector proof missing. The public-sector price needs proof of public-sector status, and none is on the quote.
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  • Group is not one organization. Complimentary group registrations need all registrants to be employees of the same organization.
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  • Stated total does not match. The quote states a total of $34,475; the published prices give $29,225.
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4. Public-sector group at the Summit: The agent resubmits after fixing the errors

    
The agent's request. Please quote registration for the Gartner Data & Analytics Summit 2027 (Orlando, March 8-10, 2027) at the public-sector price: 7 paid registrations plus 3 complimentary group registrations. Proof of public-sector status is attached. The registrants are employees of the same organization. The customer wants to use conference tickets as part payment. The quote states a total of $29,225. It is ready to send.

    
Verdict: Needs approval.

    
    
      
  • Conference tickets as part payment. Gartner clients may use conference tickets as partial payment, which is arranged through a Gartner representative; a person should confirm it.
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  • Quote summary. 7 paid and 3 complimentary registration(s), 10 in all, at $4,175 each; total of $29,225 at published prices (a group of this size earns 3 complimentary).
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5. Public-sector group at the Summit: The agent resubmits after fixing the errors

    
The agent's request. Please quote registration for the Gartner Data & Analytics Summit 2027 (Orlando, March 8-10, 2027) at the public-sector price: 7 paid registrations plus 3 complimentary group registrations. Proof of public-sector status is attached. The registrants are employees of the same organization. The quote states a total of $29,225. It is ready to send.

    
Verdict: Allowed.

    
    
      
  • Quote summary. 7 paid and 3 complimentary registration(s), 10 in all, at $4,175 each; total of $29,225 at published prices (a group of this size earns 3 complimentary).
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6. Large Summit group: Fourteen paid registrations with five complimentary and another group offer

    
The agent's request. Please quote registration for the Gartner Data & Analytics Summit 2027 (Orlando, March 8-10, 2027) at the standard price: 14 paid registrations plus 5 complimentary group registrations. The registrants are employees of the same organization. Another group offer is applied as well. The quote states a total of $68,950. It is ready to send.

    
Verdict: Blocked.

    
    
      
  • More complimentary registrations than earned. The quote claims 5 complimentary registration(s); 14 paid registration(s) earn 4.
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  • Other group offer voids the discount. The Group Rate Discount is voided by all other group offers and promotions, and another group offer is on the quote.
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7. Large Summit group: The agent resubmits after fixing the errors

    
The agent's request. Please quote registration for the Gartner Data & Analytics Summit 2027 (Orlando, March 8-10, 2027) at the standard price: 14 paid registrations plus 4 complimentary group registrations. The registrants are employees of the same organization. The quote states a total of $68,950. It is ready to send.

    
Verdict: Allowed.

    
    
      
  • Quote summary. 14 paid and 4 complimentary registration(s), 18 in all, at $4,925 each; total of $68,950 at published prices (a group of this size earns 4 complimentary).
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Narration transcript
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The text of the narrated walkthrough, step by step.

    
    
      
  1. Welcome to a demo of Predictika's Validator. An AI sales agent prepares a registration quote for a company sending a group to the Gartner IT Symposium/Xpo 2026 or the Gartner Data & Analytics Summit 2027: the rate, the public-sector price, the complimentary registrations a group earns and the conditions that go with them. Before it goes out, the agent sends it to Predictika, which checks it against a declarative model of the published registration prices and group rules and returns a verdict, every reason and the figures it computed.
    2. 
      
  2. I will start with the first request by the agent.
    3. 
      
  3. The agent says. Please quote registration for the Gartner Data & Analytics Summit 2027 (Orlando, March 8-10, 2027) at the public-sector price: 7 paid registrations plus 3 complimentary group registrations. The customer is a public-sector organization. The rest of the request is on screen. The quote states a total of $34,475.
    4. 
      
  4. Before it goes out, the agent calls the validator.
    5. 
      
  5. Blocked, with three findings, all in one answer. The public-sector price needs proof of public-sector status, and none is on the quote. Complimentary group registrations need all registrants to be employees of the same organization. The quote states a total of $34,475; the published prices give $29,225.
    6. 
      
  6. The validator returned three blocking findings in one answer. A check that reads one field at a time would pass most of this; it shows only when the choices in the quote are checked against each other and against the stated total.
    7. 
      
  7. What this shows: for a rate that exists for one conference only, a rules-based CPQ is error-prone for this.
    8. 
      
  8. Now the agent resubmits.
    9. 
      
  9. The corrected request. It changes the proof of public-sector status to yes, the registrants all from one organization to yes, the conference tickets as part payment to yes and the stated total to $29,225.
    10. 
      
  10. It calls the validator again.
    11. 
      
  11. Not blocked, but held for a person.
    12. 
      
  12. The validator also returns the line-item quote, on screen.
    13. 
      
  13. The three blocking findings are cleared; one approval remains for a person: conference tickets as part payment.
    14. 
      
  14. The agent resubmits once more.
    15. 
      
  15. The revised request. It changes the conference tickets as part payment to no.
    16. 
      
  16. It calls the validator once more.
    17. 
      
  17. This time the validator clears it.
    18. 
      
  18. The validator also returns the line-item quote, on screen.
    19. 
      
  19. The earlier finding is cleared, and the validator's total, $29,225, matches the quote.
    20. 
      
  20. Three problems caught in one call, fixed in two passes, and a clean $29,225 quote. That is the value of Predictika's validator: catching mistakes before they reach the customer. Now you can try the other scenarios yourself.
    21.